Document

NOTE : The purpose of this list is to make the operator aware about the certification requirements and documentation. The documents mentioned in the list given below shall be maintained by the operator and be submitted to the Certification Body at the time of inspection.

  • 7/12 extract
  • Company registration
  • Organization chart
  • Application & CV's of the staff
  • Appointment orders
  • Conflict of Interest & Confidentiality
  • Annual training schedule of the staff
  • Staff training record
  • ICS Manual
  • Project area map
  • Approval committee
  • Risk management & Sanction procedure
  • Traceability system
  • Plantcert Table
  • Farmer list with GPS location
  • ICS annual report
  • Schedule of annual internal inspection
  • Summary of internal inspection
  • Farmers' training schedule
  • Farmer training record
  • Seed purchase record
  • Seed distribution record
  • Input purchase record
  • Input distribution record
  • Non GMO declaration for purchased off farm input
  • List of distributed inputs with details
  • Procurement record
  • Sales record
  • Farmers' complaint register
  • Buyers' complaint register
  • Buyers' complaint register
  • Copy of subcontract if any
  • G.P. declaration if required
  • Label draft
  • Filled Application of farmer
  • Farmer's agreement
  • Risk assessment by ICS
  • Filled internal inspection reports
  • Copy of internal organic standards
  • Filled Farmers diarys